Assistant Manager Admin

Job Purpose

Ensure smooth and compliant functioning of all administrative operations by managing employee facilities, office infrastructure, statutory documentation, vendor coordination, and employee engagement activities. The Admin Manager plays a key role in supporting HR, EHS, plant other teams through effective execution of onboarding, communication, audits, compliance processes, while maintaining a safe, efficient, employee-friendly workplace environment, also record keeping. 

Job Duties and Responsibilities

1. Employee Records & Communication
   Manage employee files, master data, onboarding to exit documentation, and all employee letters. Maintain communication boards, support committee meetings, and ensure compliance.

2. Facilities, Supplies & Infrastructure
   Oversee issuance of PPEs, uniforms, ID cards, joining kits, laptops, and health check-ups. Manage office supplies, seating, pantry, OHC, training rooms, gardens, and infrastructure upkeep.

3. Canteen, Transport & Guest Services
   Handle food quality, hygiene, transport planning, vendor management, grievance resolution, and guest/visitor logistics including visa and relocation support.

4. Engagement, Events & Communication
   Execute skip-level meetings, recognition events, and engagement calendar activities. Maintain event photos for Kaleidoscope documentation.

5. Housekeeping, Security & Safety
   Monitor housekeeping, pest control, CCTV, contractor compliance, and SOP execution. Celebrate national holidays and festivals as per the calendar.

6. Insurance & Statutory Compliance
   Administer employee and asset insurance (GPA, GMC, GTL, etc.). Ensure compliance with SOX, Labour Laws, PF, ESIC, Gratuity, and customer-specific requirements.

7. MIS, Reporting & Budgeting
   Update MIS in local/global systems, support audits, and manage admin-related budgeting and cost control.

Competencies